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GDPR deletion of historic records in your RCSI Professional Competence Scheme EPortfolio

The Medical Council requires that records are kept for a period of six years, (current PCS year plus previous five years), to fulfil obligations under the MPA 200.   GDPR places significant obligations on organisations in relation to the processing of personal data and the data protection principles are a set of rules, which we must follow to ensure that we are processing personal data in accordance with the law.


According to these principles, RCSI Professional Competence Scheme, must only collect, use and store the personal data it requires to fulfil the legitimate business purposes that it has identified. In order to ensure that it is complying with the principle of Data Minimisation, this requires us to identify the minimum amount of personal data needed to properly fulfil the business purpose. We should collect and hold no more than this minimum amount.


Furthermore, under the principle of Storage Limitation, we are required to hold personal data no longer than necessary for the purpose by which it was obtained. Ensuring personal data is disposed of when no longer needed, helps to reduce the risk that it will become inaccurate, out of date or irrelevant.


With this in mind, RCSI PCS will shortly be contacting all registered medical practitioners who have records older than six years on their PCS portfolio – that is all records from PCS year 1st May 2017 – 30th April 2018 will be deleted on Friday 14th July 2023


We ask that if you want to retain any of your records we would encourage you to login to your portfolio and review your personal data stored by RCSI Professional Competence Scheme, and download these documents.   Please click HERE for Guidelines on How to Download your documents / records and retain elsewhere. 


Should you have any queries, please contact Marie O'Boyle at the PCS Office